Since the inception of modern medicine, healthcare organizations have been awash in paper. It hasn’t been until recently – the last five to 10 years – that hospitals and other healthcare organizations have made the move to electronic medical records, thereby eliminating the need for paper charts and records.
Still, despite the technology advancements provided by EMRs, a paperless healthcare organization is nowhere on the horizon, as most healthcare organizations maintain a reliance on paper forms of all kinds, from expense reports to policies and procedures to employee evaluations to incident reports.
The time has come for web-based forms to replace old paper filing systems, which have a surprisingly strong foothold in today’s healthcare industry. By recognizing the faults of paper filing systems and understanding the benefits of web-based forms as a replacement, organizations can greatly advance their operations and staff efficiency. Paper methods are clunky, time consuming, and tend to result in misplaced information. Web-based forms help eliminate these pitfalls, as well as strengthen cohesion among staff.
Web-based forms operate across entire networks. They are accessed through computers, tablets, and phones. They are designed to be located and viewed instantaneously. If edits need to be made, organizations can use systems such as Datix Cloud IQ to make broad alterations across a multitude of files in the amount of time it would take to change a single document. Under paper filing systems, this task would prove all but impossible, especially when considering the hundreds or thousands of new documents emerging every week in many busy healthcare organizations.
Because of their simplicity, web-based forms inspire staff to complete documents they may otherwise shy away from. Additionally, form rules ensure that documents are always completed entirely, leaving no room for speculation and greatly minimizing the likelihood for human error. Finally, routing and approval rules mean that the right people are notified of document changes and required approvals are incorporated in the work flows.
Web-based programs help increase the bond organizations hold throughout their staff and departments. Their ubiquity and ease of use foster cohesive understanding and cooperation among all members of an organization. These forms speed up workflow, lower the risk for frustrations and hindrances, and allow staff members to more accurately and acutely perform the duties which ensure the success of the organizations they work for.